How Training Management Systems Help Increase Flight Safety

Using smart technology for safer aviation training outcomes

Maintaining rigorous training standards is essential for preventing non-compliance penalties and increasing flight safety. Aviation training departments of every size should leverage automation features and smart technology integrated into Training Management Systems (TMS) to reduce errors and improve oversight. While streamlining these processes saves valuable time and reduces costs, the most important benefit is safer flight operations.

Here’s how a powerful Training Management System (TMS) can help your organization deliver safer flight operations with less manual labor.

Automated Alerts Reduce Scheduling Errors

Manually scheduling training events is a labor-intensive task for aviation operations of any size, and human error remains a critical concern for training departments with complex currency requirements.

• Robust reporting capabilities within a TMS help simplify the process of identifying who needs training and when
• Quick reports show each individual's training status
• Implementing automated alerts that notify training departments before qualifications or certificates expire helps prevent lapses that could compromise safety or disrupt flight operations

For example, MINT TMS can be configured with automated notifications and even works with unique grace period rules and complex currency requirements. The robust system can identify trainees who need requalifications and automatically alert users 30 days in advance (or any other desired timeframe) for training event scheduling, ensuring no one is overlooked.

Digital Forms and Training Records Increase Compliance

Paper grading forms and records should be a thing of the past. Pre-filled fields in digital evaluation forms help reduce typos or other human errors and reduce the time it takes for instructors to complete required grading tasks. If instructors forget to complete a digital grading form, automated reminders in MINT TMS prevent training records from being forgotten or “misplaced”. MINT TMS offers offline grading in its mobile app for instructors to utilize a tablet in the field without requiring Wi-Fi. Additional configurations with MINT add-ons can be made to automatically certify records with digital signatures and directly submit pilot records to the FAA PRD, providing even more efficiency for easier compliance.

Flexible Technology Allows Quick Adaptation to Regulatory Changes

The aviation industry is subject to frequent regulatory changes, requiring training programs to immediately adapt. In response to new regulations, a flexible TMS is a better solution over manual methods to allow operators to quickly update:

• Training curricula
• Currency requirements
• Scheduling rules for compliance protocols

However, not all TMS solutions can update currency rules without a developer to code new forms or reports. MINT’s robust reporting and FormBuilder provide the flexibility to design and modify training content without code, enabling organizations to make changes on the fly and stay current with regulatory requirements.

Enhancing Ease of Use Encourages Team Adoption

Simplifying compliance processes through smart technology not only ensures adherence to regulations but also encourages team members to embrace streamlined, MINT procedures. When compliance is integrated seamlessly into daily operations with an easy-to-use TMS interface, personnel are more likely to follow protocols.

MINT ensures that key users are trained on the system during the implementation process, allowing them to embrace the new workflows and feel a sense of ownership during this collaborative process. By implementing user-friendly TMS solutions, organizations can foster a culture of compliance and safety that is enhanced, not hindered, by smart technology.

Could your Training Department Benefit from a Smarter Solution?

Integrating smarter technology and configuring better workflows into aviation Training Management Systems (TMS) offers substantial benefits for flight safety.

Review your current system and ask:

• What procedures are in place to prevent flight crews from working with expired qualifications?
• Does your current solution have automated processes with alerts?
• Are training history and qualification reports easy to generate?
• Can your currency rules and training curricula be adjusted as quickly if regulations change?
• Can you reduce instructor grading errors with pre-filled data fields in training forms?
• Are evaluations or training records at risk of getting “lost” or “forgotten”?
• Can processes be streamlined to reduce human errors?